So RAC is holding its Annual General Meeting (AGM) in Montreal this
August September or October but is it really a legally enacted annual general meeting or is there a fundamental problem with it?
If I am reading the Presidential Message in the recently posted RAC Report correctly then I think we members (and non-members too) have several reasons to be very concerned.
(BTW is the RAC Report only available to members? If so, this would seem awfully shortsighted on our part.)
First concern with the AGM is it appears that the RAC AGM is only open to members. This is very troubling as (a) it suggests we have something to hide and (b) it is a very unfriendly and hostile to potential new members who are being expressly excluded.
Now of course non-members are ineligible to vote at an AGM and may not participate in the meeting without the expressed permission of the members present but rarely, if ever, have I heard of an AGM that excludes the public. (We do seem to be going out of our way to avoid encouraging non-members to join RAC.)
What’s even stranger about this AGM is it appears that there will be no minutes read from the previous AGM and no vote to accept the minutes as read or as corrected.
Then it seems that there is no vote or confirmation of acclamations of officers of the organization by members present.
I also don’t see any opportunity to discuss issues arising from the minutes or an opportunity to introduce new business by members.
These are fundamental activities associated with all legal AGMs.
In fact, it appears that the only activity will be a report from the president followed by a members-only question and answer period.
To my understanding of an AGM this activity does not reach the requirements necessary to constitute an official and recognized AGM.
RAC, like all non-profit organizations, is required by law to hold a public AGM where the members are given opportunity to participate in a meaningful manner.
(This usually means an agreement by all to use Robert’s Rules of Order which sets out procedures to ensure fairness and openness when conducting the business of the association or group.)
Unless I am missing something here I don’t see this happening in Montreal.
What do you think of RAC’s AGM in Montreal? Is this a fair and open process?